CBSE Measures for Accurate Demographic Details on Class X/XII Certificates
CBSE/Coord/2025/
Dated: 01.09.2025
To
The Principals/Heads
Schools affiliated to CBSE
(Through CBSE website)
Subject: Streamlining the process of corrections in the demographic details-reg.
Madam/Sir,
It is extremely important that after examinations of Class X/XII conducted by the Board, the Mark Sheet-cum-Passing Certificate be issued under the correct demographic details of the students. To ensure that demographic details are correctly submitted by the schools , the CBSE takes the following measures :-
- a) Schools are advised to ensure that demographic details of the students are correctly recorded in school records i.e. admission form, scholar register and admission withdrawal register.
- b) The transfer certificate shall be issued with correct demographic details of the students.
- c) The Registration be done in Class IX with correct demographic details. Correctness of the demographic details is verified and certified by parents and schools.
- d) After Registration, a correction window is again provided to ensure that in case of any mistake, the same may be rectified by correcting uploaded data.
- e) Schools are directed to download the registration card of the students and provided the same to them for verification of their demographic details.
- f) In class X, the registration data of Class IX is shown to the schools for submission of LOC. Once again, prior to submission of LOC schools are directed to verify the data and get the confirmation from parents.
- g) After LOC also, a correction window is made available so that if any data is not correct, the same may be corrected.
- h) Prior to examination, admit cards are issued to the students wherein an undertaking is obtained from the students , parents and Principal of the school that demographic details mentioned in the admit card are correct.
- i) After taking so much of efforts, schools are again used to sent requests to the CBSE to make the correction in the demographic data prior to the declaration of result.
- j) Once the result is declared passing documents are again provided to the students
wherein an undertaking is obtained for the confirmation of the demographic details of the students from the Student/Parent/Principal.
Above process is repeated in Class XI & XII. Meaning thereby CBSE is providing 20 opportunities to the Schools/Parents to provide correct demographic details of the students. Despite making so many efforts, soon result is declared, CBSE is getting a large number of requests for correction in demographic details of the students. While sending requests for correction, the following has also been observed by the CBSE :-
1. Schools are sending incomplete requests to the CBSE for making correction in demographic details
2. Supporting records from all previous schools where student has studied earlier are not provided with the requests.
3. Documents which are not visible are sent with the requests.
4. There are many cuttings on the documents
5. Once CBSE is making requests to supply the documents, no reply is sent by the schools and many more.
This makes delay in the processing of the requests.
Keeping above in view, the following directions are issued to the schools for strict compliance please:-
1. Ensure that in all school records, demographic details of the students are 100% correct.
2. Instructions issued by the CBSE during registration and submission of LOC are strictly adhered to.
3. Must obtain confirmation from the parents about correctness of demographic details.
4. Once, sending request to the CBSE for correction, all certified records from all previous schools as depicted in the enclosed table is sent to the CBSE.
To ensure that requests sent to CBSE are processed in the minimum possible time. schools are directed to provide complete certified records. In case, incomplete requests are received, the same will be summarily be rejected by the CBSE.
In addition to above, the following has also been experienced:-
1. Students are sending requests directly to the CBSE.
2. Students are sending requests through legal notices.
3. Students are approaching to the Hon’ble Courts.
It would be appreciated if the students are guided to process their requests through school instead to taking above said routes which delays decision on their requests because of non-availability of the desired school records.
This is for strict compliance please by all the schools.
(Dr. Sanyam Bhardwaj)
Controller of Examinations
Enclosed:- 1. Table for sending records for correction (Annexure-A)
2. Illustration for correction (From where & what documents are required) (Annexure-8)
Copy to the respective Heads of Directorates, Organizations and Institutions as indicated below with a request to disseminate the information to all the schools under their jurisdiction and direct them to submit requests as per Annexure-A:
1. The Commissioner, Kendriya Vidyalaya Sangathan. 18 Institutional Area, Shaheed Jeet Singh Marg, New Delhi-16.
2. The Commissioner, Navodaya Vidyalaya Samiti, B-15, Sector-62, Institutional Area, Noida-201309 .
3. The Secretary, Eklavya Model Residential Schools (EMRS), Ministry of Tribal Affairs, Government of India.
4. The Secretary, Sainik Schools Society, Room No. 101, D-1 Wing, Sena Bhawan,
NewDelhi-110001.
5. The Navy Education Society (NES), Directorate of Naval Education, West Block V, Wing II, Floor II, RK Puram, Sector 1, New Delhi 110066.
6. The Chairman, Odisha Adarsha Vidyalaya Sangathan, N-1/9, Near Doordarshan Kendra, PO Sainik School Nayapalli, Bhubaneswar Odhisha-751005.
7. The Director of Education, Directorate of Education, Govt. of NCT of Delhi, Old Secretariat, Delhi-110054 .
8. The Director of Public Instructions (Schools), Union Territory Secretariat, Sector 9, Chandigarh-160017 .
9. The Director of Education, Govt. of Sikkim, Gangtok, Sikkim -737101 .
10. The Director of School Education, Govt. of Arunachal Pradesh, Itanagar- 791111.
11. The Director of Education, Govt. of A&N Islands, Port Blair -744101 .
12. The Director, Department of School Education, UT of Ladakh, 2nd Floor, Civil Secretariat, Leh-Ladakh.
13. The Director, Directorate of School Education, Government of Puducherry, A” Block, I Floor, Perunthalaivar Kamaraj Centenary Educational Complex, 100 ft Road, Anna Nagar, Puducherry – 605 005.
14. The Director, Sambhota Tibetan Schools Society, Dharmshala, Himachal Pradesh.
15. The Group Captain Education (Schools) Directorate of Education, West Block-VI, Air HQs (RKP), R.K. Puram, New Delhi-110066 .
16. The Secretary AWES , Integrated Headquarters of MoD (Army), FDRC Building No. 202, Shankar Vihar (Near APS), Delhi Cantt-110010.
17. The Deputy Secretary to Chairperson, for kind information of the Chairperson, CBSE.
18. All the Heads of Department of the Board.
19. All Regional Directors/Regional Officers of CBSE with the request to send this circular to all the Principals of the affiliated schools of the Board in their respective regions.
20. Web Admin with the request to put this Circular on the CBSE Website .
21.Media & Public Relations, CBSE for appropriate disseminating and publicity.
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