Private Secretary and Senior Private Secretary (Group ‘B’ Posts) Recruitment Rules, 2025 in MoD
MINISTRY OF DEFENCE
NOTIFICATION
New Delhi, the 1st August, 2025
S.R.O. 30.— In exercise of the powers conferred by the proviso to article 309 of the Constitution, and in supersession of the Indian Navy (Senior Private Secretary and Private Secretary) Group ‘B’ Gazetted Posts Recruitment Rules, 2015 except as respects things done or omitted to be done before such supersession, the President hereby makes the following rules regulating the method of recruitment to the posts of Private Secretary and Senior Private Secretary in the Indian Navy, Ministry of Defence, namely :-
1. Short Title and Commencement.–(1) These rules may be called the Ministry of Defence, Indian Navy, Private Secretary and Senior Private Secretary (Group ‘B’ Posts) Recruitment Rules, 2025.
(2) They shall come into force on the date of their publication in the Official Gazette.
2. Application.– These rules shall apply to the posts as specified in column (1) of the Schedule annexed to these rules.
3. Number of posts, classification and level in pay matrix– The number of the said posts, their classification and level in the pay matrix attached thereto shall be as specified in columns (2) to (4) of the said Schedule.
4. Method of recruitment, age-limit, qualification, etc.–
The method of recruitment, age-limit, qualifications and other matters relating to the said posts shall be as specified in columns (5) to (13) of the said Schedule.
5. Disqualification. – No person, –
(a) who has entered into or contracted a marriage with a person having a spouse living, or
(b) who having a spouse living, has entered into or contracted a marriage with any person, shall be eligible for appointment to the said posts:
Provided that the Central Government may, if satisfied that such marriage is permissible under the personal law applicable to such person and the other party to the marriage and that there are other grounds for so doing, exempt any person from the operation of this rule.
6. Power to relax .– Where the Central Government is of the opinion that it is necessary or expedient so to do, it may, by order and for reasons to be recorded in writing, and in consultation with the Union Public Service Commission, relax any of the provisions of these rules with respect to any class or category of persons.
7. Savings .– Nothing in these rules shall affect reservation, relaxation of age-limit and other concessions required to be provided for the Scheduled Castes, the Scheduled Tribes and the Other Backward Classes, the Ex- servicemen and other special categories of persons in accordance with the orders issued by the Central Government from time to time in this regard.
SCHEDULE
|
Name of post. |
Number of post. | Classification. | Level in pay matrix. | Whether selection post or non – selection post. |
| (1) | (2) | (3) | (4) | (5) |
| 1. Private Secretary. | 97* (2025)
*Subject to variation dependent on work load. |
General Central Service, Group ‘B’ Gazetted, Ministerial. | Level – 7 in the pay matrix (Rs. 44900-142400). | Selection. |
|
Age-limit for direct recruits. |
Educational and other qualifications required for direct recruits. | Whether age and educational qualifications prescribed for direct recruits will apply in the case of promotes. |
| (6) | (7) | (8) |
| Not applicable. | Not applicable. | Not applicable. |
|
Period of probation, if any. |
Method of recruitment whether by direct recruitment or by promotion or by deputation/ absorption and percentage of the vacancies to be filled by various methods. | In case of recruitment by promotion or deputation/absorption, grade from which promotion or deputation/absorption to be made. |
| (9) | (10) | (11) |
| Not applicable | By Promotion, failing which by deputation. | Promotion:-
Stenographer Grade I in level-6 in the pay matrix (Rs. 35400- 112400) with five years regular service in the grade and havingsuccessfully completed 02-04 weeks training as prescribed by the Department. Note:-Where juniors who have completed their qualifying or eligibility service are being considered for promotion, their seniors shall also be considered provided they are not short of the requisite qualifying or eligibility service by more than half of such qualifying or eligibility service or two years, whichever is less, and have successfully completed their probation period for promotion to the next higher grade along with their juniors who have already completed such qualifying or eligibility service. Deputation: Officers holding the post of stenographer of the Central Government:- (a) (i) Holding analogous post on regular basis in the parent cadre or Department; or (ii) with five years service rendered after appointment to the post of Stenographers grade on a regular basis in Level – 6 in the paymatrix(Rs. 35400 – 112400) or equivalent in the parent cadre or Department. Note 1: The departmental officers in the feeder category who are in the direct line of promotion shall not be eligible for consideration for appointment on deputation. Similarly, the deputationist shall not be eligible for consideration for appointment by promotion. Note 2: The period of deputation including the period of deputation in another ex-cadre post held immediately preceding this appointment in the same or some other organization or department of the Central Government shall ordinarily not exceed three years. Note 3: The maximum age-limit for appointment by deputation shall not exceed fifty-six years as on the last date of receipt of applications. |
|
If a Departmental Promotion Committee exists, what is its composition. |
Circumstances in which Union Public Service Commission is to be consulted in making recruitment. |
| (12) | (13) |
| Group ‘B’ Departmental Promotion Committee:- ( for considering promotion)
1. Assistant Chief of Personnel (Administration &Civilian) Naval Headquarters, Ministry of Defence – Chairman 2 Director of Civilian Personnel, -Member Naval Headquarters, Ministry of Defence 3 Under Secretary (Appointments)-Member Ministry of Defence |
Consultation with Union Public Service Commission is not necessary. |
|
Name of post. |
Number of post. |
Classification. |
Level in the Pay Matrix. |
Whether selection post or non – selection post. |
| (1) | (2) | (3) | (4) | (5) |
| 2. Senior Private Secretary. | 09* (2025)
*Subject to variation dependent on work load. |
General Central Service, Group ‘B’ Gazetted, Ministerial. | Level – 8 in the pay matrix (Rs. 47600-151100). | Selection. |
|
Age limit for direct recruits. |
Educational and other qualifications required for direct recruits. | Whether age and educational qualifications prescribed for direct recruits will apply in the case of promotes. |
| (6) | (7) | (8) |
| Not applicable. | Not applicable. | Not applicable. |
|
Period of probation, if any. |
Method of recruitment whether by direct recruitment or by promotion or by deputation/ absorption and percentage of the vacancies to be filled by various methods. | In case of recruitment by promotion or deputation or absorption, grades from which promotion or deputation or absorption is to be made. |
| (9) | (10) | (11) |
| Not applicable. | By promotion. | Promotion :
Private Secretary in level-7 in the pay matrix(Rs. 44900 -142400) with two years regular service in the grade and having successfully completed two to four weeks training program on Stenographic skills including behavioral skills, information and communication skills, computer knowledge in word, excel and PowerPoint from a recognised Institute as prescribed by the Department. Note : Where juniors who have completed their qualifying or eligibility service are being considered for promotion, their seniors shall also be considered provided they are not short of the requisite qualifying or eligibility service by more than half of such qualifying or eligibility service or two years, whichever is less, and have successfully completed their probation period for promotion to the next higher grade along with their juniors who have already completed such qualifying or eligibility service. |
|
If a Departmental Promotion Committee exists, what is its composition. |
Circumstances in which Union Public Service Commission is to be consulted in making recruitment. |
| (12) | (13) |
| Group ‘B’ Departmental Promotion Committee:-(for considering promotion) consisting of:-
1. Assistant Chief of Personnel (Administration & Civilian) Naval Headquarters, Ministry of Defence -Chairman 2 Director of Civilian Personnel, Naval Headquarters, Ministry of Defence -Member 3 Under Secretary (Appointments) Ministry of Defence -Member |
Consultation with Union Public Service Commission is not necessary. |
[F. No. CP(G)/2623/RR/PS/ /D(Apptts)/2025]
M. P. HARINARYANAN, Under Secy.
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