Practical Examination/Project Assessment/Internal Assessment for Classes X and XII, for Winter Bound Schools for session 2022-23

SOPs AND GUIDELINES FOR WINTER BOUND SCHOOLS


CONDUCTING

PRACTICAL

EXAMINATIONS/PROJECT

/INTERNAL

ASSESSMENT

(CLASSES

X & XII)

COMMON

INSTRUCTIONS

FOR CLASSES X AND XII

1.

GENERAL

The Practical Examinations/Project/Internal Assessment
shall be conducted strictly in accordance with the details
and guidelines given on the Board’s academic website.

https://cbseacademic.nic.in

>>

Curriculum

The schools may check and acquaint themselves and the
examiners with the


maximum

marks


for each subject from the Curriculum Document.

2.

DATES

FOR CONDUCT FOR WINTER-BOUND SCHOOLS

The Practical Examinations/Project/Internal Assessments for
winter-bound schools shall normally be conducted from15th November to 14th December every year.

3.

DATES

FOR UPLOADING OF MARKS

The marks in respect of all Practical
Examinations/Project/Internal Assessments shall be uploaded
simultaneously from the date of the start of the practical
examinations. The uploading of marks shall be completed by
last date of respective class. No extension of the dates
shall be considered by the Board.

4.

CONDUCT

OF EXAMINATION/ASSESSMENT IN SESSIONS

To ensure fair and just assessment, Practical
Examinations/Project Assessments should invariably be
conducted in two or three sessions in a day if the number
of students is more than 20.

In the case of Fine Arts, examination/assessment shall
invariably be conducted in two sessions in respect of each
student.

5.

ENSURING

ERROR

FREE

UPLOADING

While uploading the marks, School, the Internal Examiner
and the External Examiner (as the case may be) shall ensure
that correct marks are uploaded as no correction in the
marks will be allowed once marks are uploaded.

Schools and Examiners shall, while awarding/uploading
marks, also keep in mind maximum marks allotted for
Practical/Project/Internal Assessment as per guidelines
issued by the CBSE.

6.

COVID

PROTOCOLS

AND

OTHER COMMUNICABLE DISEASES

The schools conducting Practical
Examinations/Project/Internal Assessments shall ensure that
all instructions of the Central/State Governments, Local
Bodies, and other Statutory Organizations related to the
COVID pandemic are observed to the full extent.

To avoid crowding and social distancing, the schools may
consider splitting the group/batch of students into
sub-groups of 10 students each. The first group of 10
students may attend the lab work while the other may do pen
& paperwork and vice- versa.

7.

UNFAIR
MEANS

Students found guilty of communicating or attempting to
communicate with Examiners with the objective of
influencing them in any way whatsoever will be deemed to
have used/attempt unfair means. Examiners are required to report at
once this office about such cases along with complete
facts/papers/witnesses.

8.

BOARD’S

RIGHTS TO CANCEL THE PRACTICAL EXAMINATION

Schools should adhere to the schedule and upload the marks
correctly as no change in schedule and marks once uploaded
will be allowed. In case, it is observed that directions of
the Board have not been complied with by the schools, the
Board reserve its right to cancel the Practical
examination.

SPECIFIC

INSTRUCTIONS

FOR CLASS-X

9.

REGULAR

STUDENTS

OF WINTER-BOUND SCHOOLS

The Practical Examinations/Project/Internal Assessments
shall be conducted by the schools themselves for regular
students only as per the curriculum of the subject
concerned.

10.

APPOINTMENT

OF EXTERNAL EXAMINER

No external examiner will be appointed by the Board for
class X.

11.

AWARD

LISTS

The marks shall be awarded by the examiners and uploaded on
the link provided by the Board immediately after the
conduct of each day’s Practical examination/ Project
assessment/ Internal Assessment.

There

is


no need to send the award lists of Class-X to the
concerned Regional


Office.

SPECIFIC

INSTRUCTIONS

CLASS-XII

12.

REGULAR

STUDENTS

OF WINTER-BOUND SCHOOLS

For the regular students sponsored through L.O.C of Class
XII, based on the eligibility/bonafide status of the
student(s), Practical Examinations/Project/Internal
Assessments shall be conducted in the school.

13.

APPOINTMENT

OF EXTERNAL EXAMINERS BY THE BOARD.

The Board will appoint External Examiners in each school
for conducting Practical Examinations and Project
Assessments.

The school authorities are not authorised to make
alternate


arrangements


for the conduct of practical examination/project


assessment

at

the local level. The practical examination can only be


conducted

by an examiner appointed by the Board.

All matters of any delay in the conduct of practical
examination due to non-availability/ refusal/non-reporting
etc. shall be reported to Regional Office concerned
immediately for further necessary directions from the
Regional Office for the appointment of a new examiner.

14.

APPOINTMENT

OF OBSERVERS BY THE BOARD.

The Board may appoint Observer(s) in the schools to oversee
the conduct of Practical Examinations and Project
Assessments and ensure fair conduct of
examinations/assessments. The schools shall get in touch
with the concerned Regional Office for obtaining the list
of Observer(s).

15.

ENSURING


THE PRESENCE/AVAILABILITY OF EXTERNAL EXAMINERS

The school shall ensure the presence/availability of
External Examiners and Observers on all days of the conduct
of Practical Examinations/Project Assessments strictly as
per the provision of appointment of an external examiner by
the Board.

16.

APPOINTMENT

OF INTERNAL EXAMINER

There will be an External Examiner as well as an Internal
Examiner, as per the policy for Practical
Examinations/Project Assessments. The school shall appoint
an Internal Examiner of adequate experience and expertise
in all such subjects. An order shall be issued by the
School Principal for the appointment of an Internal
Examiner with complete details of the examiner and his
duties and responsibilities.

17.

INSPECTION


OF LABORATORY AND EQUIPMENT BY EXTERNAL EXAMINER

The principal/Head of the School is required to get the
laboratory ready for the Practical examinations. The
External Examiners shall visit the laboratory of the school
at least one day prior to the day of conduct of practical
examination/assessment to ensure the availability of proper
and adequate Apparatus/Equipment/Chemicals/other required
material and all other arrangements etc.

In case of any shortcoming, the same should be brought to
the personal notice of the Principal/Head of the School who
shall be responsible for making arrangements and making up
for the shortcomings reported.

18.

UPLOADING

OF PHOTOGRAPHS THROUGH APP-LINK

The schools are required to upload the photographs of
conduct of examination/assessment.

For this purpose, an App-link will be provided to the
schools for uploading 01 group photograph

of each batch during the practical examination

. Group Photo should consist of all the candidates of that
batch, External examiner, Internal examiner and Observer.
All faces should be clearly visible in the photograph.

The photograph shall be taken in the laboratory where
practical examinations will be conducted and laboratory
should be clearly seen in the photograph.

The software will ensure that photographs uploaded are
geotagged and time tagged;

some other information such as batch number, total batches,
date and time etc will also be required to be uploaded on
the app/link.

19.

ATTENDANCE

SHEETS

Attendance Sheets of the students appearing in the
practical examination must be carefully filled in the
proforma which will be provided to each school by the
concerned Regional Office.

22.

OTHER MATERIAL

The format of the following material/documents will be
provided in the link of school log-in for download and for
handing over to the concerned External examiner on his/her
arrival:

a) Manual Award List for use of any left out subject exam.

b) Sample Envelope for sending Award List by External
Examiners.

23.

ANSWER

BOOK

FOR PRACTICAL

It shall be ensured that the practical answer book supplied
by the Regional Offices is used in practical examination.
It is to be ensured that the examiner completes all entries
in practical answer books carefully and correctly.

24.

RELIEVING

OF TEACHERS FOR DUTY

Apart from conducting the Practical Examination/Project
Assessments of the students, every school shall also ensure
relieving of their PGTs deputed by the Board for the
conduct of Practical Examination/Project Assessments in
other schools to ensure that the whole process of practical
examination is completed within the stipulated time.
Non-relieving of the teachers appointed as examiners will
be viewed seriously and shall attract invocation of penalty
provisions against the erring schools as per Affiliation
and Examination Bye-Laws.

SCALE


OF STAFF, RATES OF REMUNERATION FOR PRACTICAL EXAMINERS


AND

MISCELLANEOUS

INSTRUCTIONS

REGARDING

SUBMISSION

OF BILLS

The support staff as per details given below is permitted
to be deployed/used for helping the Examiners in the
conduct of Practical Examinations/Project Assessments: –

SN

SUBJECTS/DUTY

PERMISSIBLE

SUPPORT

STAFF

(a)

Physics Chemistry

01 Assistant Superintendent

01 Laboratory Assistant

01 Laboratory Bearer

(b)

Biology Geography Home Science

01 Laboratory Assistant

01 Laboratory Bearer

(c)

Music and Dance

01 Instrument Player

01 Music/Dance Room Helper

(d)

Other Subjects

01 Assistant Superintendent

01 Laboratory Bearer

(e)

Sanitation/Cleaning

01 Safai Karamchari per day

RATES

OF REMUNERATION FOR SUPPORT STAFF

(f)

Assistant Superintendent

Rs. 200/- per day

(g)

Laboratory Assistant

Rs. 200/- per day

(h)

Laboratory Bearer

Rs. 200/- per day

(i)

Safai Karamchari

Rs. 200/- per day

RATES

OF REMUNERATION FOR EXTERNAL EXAMINERS

(j)

Fine Arts

Rs. 25/- per candidate

(Subject to the minimum payment of Rs. 500/- per examiner)

Rs. 250/- towards Conveyance/ Refreshment/other charges

(k)

All other subjects have Practical component or Project
component

Rs. 15/- per candidate

(Subject to the minimum payment of Rs. 300/- per examiner)

Rs. 250/- towards Conveyance/ Refreshment/other charges

RATES

OF CHARGES PAYABLE TO THE SCHOOLS/CENTRES

(l)

Subjects having Practical Component

Rs. 15/- per candidate

(m)

Subjects having Project Component

Rs. 05/- per candidate

INSTRUCTIONS

REGARDING

SUBMISSION

OF BILLS

All payments for Practical Examinations will be made
Integrated Payment System (IPS) only unless otherwise
instructed.

The schools may collect the bank Account details of all the
functionaries well in advance to ensure timely submission
of details in IPS.

SYSTEM/PROCEDURE

FOR CONDUCTING

PRACTICAL

EXAMINATION/PROJECT

ASSESSMENT

(1)

The selection of Practical/Experiments from the list of
Practical/experiments supplied by the Board should be done
through consensus of both the Examiners, External and
Internal.

(2)

Questions for the viva-voce should be asked by both the
Examiners and should relate either to the Project that the
student has prepared or the Practical Examination in hand.

(3)

Questions of more general nature should be avoided.

(4)

Investigatory Projects especially those that show a
considerable amount of effort and originality, on the part
of the student, should get suitable high marks while the
project of a routine or stereotyped nature should only
receive mediocre marks.

(5)

In the assessment and award of marks, follow strictly the
marking scheme which is given in the List of
Practical/Experiments provided to the Examiners/Schools at
the time of examination.

(6)

Every effort should be made to reach a consensus on the
marks to be awarded to individual students. If the
difference of one or two marks still persists even after
discussion, the average marks should be awarded. There
should be no deviation from this rule.

(7)

Marks awarded for laboratory records, viva, Project, and
Practical must be separately shown on the Answer book along
with the total marks so that no complication arises later
on.

(8)

No fractional marks should be uploaded to the link, if
there is a fraction in the total of the marks assigned it
should be increased to the next whole Number. For example,
if a student gets 25.5 Marks, it should be entered as 26 in
the Award List.

(9)

If irregularities are observed by either of the Examiners
in the conduct of the Practical Examination/Project
assessment, the same must be included in the Examiner’s
report and it should be sent to the Assistant Secretary
(Confidential) of the concerned Regional Office within
three days of the conduct of the Practical
examination/Project assessment through E-mail or Fax &
Speed Post.

(10)

Marks of the Practical examination/Project assessments
shall be uploaded by the Internal & External Examiners
together on the link provided, immediately after the
assessment is over.

The marks should be uploaded on the date of


examination

and from the school where practical examination is
conducted by External Examiner following the due procedure/
steps.

(11)

After uploading Practical/Project marks online, 02 Hard
Copies of the Award List(s) be generated which shall have
to be signed by both Examiners – Internal as well as
External.NO CORRECTION IN THE MARKS WILL BE ACCPTED ON HARD COPY.

One copy of the award list, duly sealed, shall be handed
over by the External Examiner to the Principal/Head of the
Institution whose student’s practical examination/project
assessment has been conducted by the External Examiner
along-with the answer books and second copy, duly sealed,
will be sent to the concerned Regional Office by the
External Examiner;

(12)

The school shall also immediately send the Hard Copy of the
Award-lists so received from External Examiners and the
answer books to the concerned Regional Office. The Answer
Books as received from External Examiner, be sent by
Insured/Registered Parcel by the Principal of the school.
In case of Local Schools, Answer Books can be got delivered
personally in the Board’s Office. Answer Books of the
practical/project examination should be serially arranged
before sending to the CBSE.

(13)

Award-lists be sent separately by Insured/Registered post
in a double Sealed Cover and should not be mixed with the
Answer Books.

(14)

in case of any issue related to answer the same may be
informed immediately to the concerned Regional Office. In
case of plain table papers/drawing sheets/Graph sheets, the
same may be got arranged from the school if not available
or sent by CBSE.

(15)

In case mistake is observed in carrying over the marks from
Answer book to Award List or in case marks differ in words
and figure on the Answer books or posted against wrong Roll
No(s) in the Award List by the Examiners, the deduction on
account of mistakes committed will be made from the
Examiner concerned as per norms which may extend up-to full
amount.

(16)

All instructions/provisions in regard with conduct of
Practical Examination/Project assessment be
followed/adhered strictly. Any deviation may lead to action
as against defaulting Institution/Examiner as per
applicable rules.

DETAILED

STEPS

FOR

UPLOADING

PRACTICAL

EXAMINATION/PROJECT

ASSESSMENTS

MARKS

(1)

Visit CBSE website https://cbse.gov.in and click on the
icon e-Pariksha.

(2)

Enter your school’s existing credentials as used for
LOC/Registration to Log-in.

(3)

A main menu will open up showing details of your school
along with different menu options as shown below:

(4)

To start the process, click on the “ CREATE BATCH” link. Select the subject
from dropdown for which batch is to be created, give
required details of external and internal examiners (in
case of internal examination enter “99999” in SCHOOL CODE)
and click on “Submit” button. A list containing 100 (or
maximum) students registered for the selected subject will
show up. Click on “CONFIRM THIS BATCH” button, A Batch Id
will be displayed, please make note of it.

(5)

Now click on “UPLOAD MARKS” menu option. The Batch Id created
in previous step will be shown in the drop-down menu.
Select the appropriate batch; give in the external examiner
details EXACTLY same as given during Batch Creation and
click on “SUBMIT” button. A list of all the students in the
selected batch will come up along with a column to enter
marks. Fill in the correct marks (do not prefix 0s with the
marks), keeping in mind the valid range of the marks for
the subject selected OR select “Absent” from dropdown, and
click on “PREVIEW”. The Examiner will get preview of the
entered marks just for confirmation of the marks entered.
Students scoring less than minimum marks will be shown
against red background colour, students marked Absent will
be shown in yellow colour.

(6)

If all marks found to be correct and both the Examiners are
sure that no correction is required then click on “FINALIZE
MARKS” else click on “MAKE CHANGES” to update/change marks.
Once you click on “FINALIZE MARKS”, a pop-up will appear
asking for confirmation. If you want to change the marks,
click on CANCEL or click OK to confirm; all the entered
marks will be submitted and CANNOT BE CHANGED later on.

(7)

After finalization, click on “ PRINT AWARD LIST” link. A page will show
up with all the Batch Id for which data is being finalized.
Select the appropriate batch; fill in the external examiner
details, same as given during Batch Creation, and click on
SUBMIT. If all the details are correct, award list of
students in the selected batch will come up. Take two print
outs of the page, both Internal and External Examiners (if
applicable) to sign at appropriate places.

(8)

ONE copy of the printout, DULY SEALED, to be handed over to
Head of the school for sending to Regional Office
along-with the practical answer books.

(9)

ONE copy of the printout duly sealed to be sent by External
Examiner to the Regional Office concerned directly.

(10)

Upload the pdf of signed award list using the option “ UPLOAD AWARD LIST”

(11)

Click on “CHECK STATUS” option to generate batches uploaded
and pending for upload.

(12)

External Examiner DO NOT FORGET TO LOG OUT from the system
after taking printout.

(13)

External Examiner must keep in mind the following points:
Batch Creation, Marks Uploading, Generating Award list and
sealing of award list in the envelope should be done by the
External examiner himself/herself ONLY. Marks of students,
under any circumstances should not be disclosed to anyone.
The process starting from Batch Creation to marks uploading
and printing of award list should be completed within 90
minutes.

NOTE:

NO

CHANGE


IN MARKS IS ALLOWED AFTER FINALISATION AND COMPLETION
OF


PROCESS,


SO PROPER ATTENTION OF BOTH THE EXAMINERS IS REQUIRED
TO


ENSURE

CORRECTNESS

OF SUBJECT PRACTICAL MARKS UPLOADED.