Auditing Agency for audit of Annual Accounts of Central Civil Services Cultural & Sports Board (CCSCSB)
76/01/2024/CCSCSB
Dated 30.04.2024
Subject : Selection of Auditing Agency for audit of Annual Accounts of Central Civil Services Cultural & Sports Board (CCSCSB)-regarding.
Quotation s are invited from reputed CA firm s for providing the auditing services for a period of 3 years for statuary audit of the CCSCSB.
2) INTRODUCTION
The Central Civil Services Cultural & Sports Board (CCSCSB), an autonomous body work under aegis of Department of Personnel and Training i registered under the Societies Registration Act, 1860. It is the Central agency for promotion of cultural & sports activities amongst the Central Government employees in the country.
The Board organizes Inter-ministry and All India Civil Services Tournament s (AICS) in various disciplines. The AICS tournament s, are open to Central Government employees as well as civilian employees of the State/UT Governments. The tournaments are organized by the Board in collaboration with State/UT Governments and Regional Sports Boards. The Board is also affiliated to various sports associations/federation at the National level. The Board’ team also participates in National level Tournaments.
The Board provides playing facilities for the Central Government employees and has Sports Complex at Vinay Marg which has facilities for Football, Hockey, Cricket, Basketball, Volleyball, Lawn Tennis and Athletics. The Board also maintains Tennis Courts at Bharti agar, Pandara Road, R.K. Puram and Brassey Avenue. Facilities for Table Tennis are available at Nirman Bhawan. The board organizes various Athletic Meet, Marathon, Women Meet, Regular Coaching in Cricket, Football and Lawn Tennis for the children/dependents of Government employees
3) REQUIREM ENT
The Board receives Grants-in-aid from the Department of Personnel & Training, Ministry of Personnel , Public Grievances & Pensions, Government of India. The turnover of the society is around Rs. 2 to 3 crore per annum . The accounts of the Board are maintained by a reputed Chartered Accountant firm empaneled with CAG. The audited accounts of Board are lay in the Parliament after closing of the financial year. The board requires services of Chartered Accountant firm empaneled with CAG for undertaking Audit of Accounts of CCSCSB for financial year 2023-24, 2024-25 and 2025-26.
The scope of work and terms and conditions are mentioned below . Quotations may be submitted in attached Annexures (I-IV) to O/o Secretary, CCSCSB, Room No. 36 1 , B Wing, 3rd Floor, Lok Nayak Bhawan, Khan Market, ew Delhi- II 0003, Tel 01 1-24646961 , 01 1-24624204 latest by I 4th May, 2024 in sealed cover along with all relevant documents regarding experience etc.
4) SCOPE OF WORK
a) Audit for vouching and verification of all Accounting, Finance, Procurement , Payroll , administrative operations, process and records on annual basis and confirm its accuracies in accounting/preparation of books of accounts.
b) Any deficiencies in annual accounts to be reported with provision of handhold support/advise in implementation of remedial measures, as required and preparation for SOP of remedial measures provided on deficiency.
c) The firm on behalf of CCSCSB will prepare/submit form l OB, within the prescribed time limit as per provisions of Income Tax Act.
d) After auditing of annual accounts, the agency shall help in prepare annual report that will be lay in the Parliament.
e) The audit firm is expected to furnish audit return with a fortnight from the date of commencement of audit each year.
5) ESSENTIAL ELIGIBILITY CRITERIA
| SL | Parameter | Criteria | Documents to be Submitted |
| I. | Legal Entity | Responding applicant should be:
a. Registered as a Company I LLP under Companies Act, 1956/2013 OR Partnerships Firm registered under LLP Act, 2008. b. Registered with Goods and Services Tax Network (GSTN). |
a. Copy of Certificate of Incorporation I Registration b. Copy of GST Registration Certificate |
| 2. | Sales Turnover |
The bidder should have average annual turnover of at least Rs. 50 lakhs in last three financial years ending at 31st March 2023. |
Copy of audited Profit & Loss Statement OR Certificate from the Statutory Auditor |
| 3. | Certifications |
a. Latest registration certificate issued by The Institute of ·Chartered Accountants of India b. The Firm must be empanelment with CAG |
a. Copy of certificate issued by ICAI b. Empanelment certificate from CAG |
| 4. | Experience |
Should at least 3 years of experience in Work Order with Auditing of any Government organizations/Certificate for Autonomous Bodies. Completion. |
|
| 5. | Location of Office |
The bidder must have an office located in Delhi/NCR. |
Proof m support of location of office. |
| 6. | Blacklisting |
Responding Firm/Company shall not be under a declaration of ineligibility for corriupt or fraudulent practices and must not be blacklisted by any State Govt. I Central Govt., for any reason, at the time of bid submission |
Self-Declaration |
6) SELECTION PROCESS
The bidders qualifying the above mentioned criteria shall be eligible for financial evaluation. The qualifying bidder having lowest bid shall be awarded the contract for auditing the accounts of CCSCSB.
7) TERMS AND CONDITIONS
a) All information supplied by Bidders may be treated as contractually binding on the Bidders, on successful award of the assignment by CCSCSB
b) CCSCSB reserves the right to amend, modify, or cancel this bid and to reject any or all proposals without ass1gmng any reason.
c) Bidders are advised to study all instructions, terms, requirements and other information in the documents carefully. Submission of the bid shall be deemed to have been done after careful study and examination of the notification with full understanding of its implications,
d) All disputes, differences, claims, and demands arising under the engagement contract shall be referred to President of the CCSCSB. No suit or other proceedings relating to said RFP, shall be filed in any Court oflaw except the competent Courts of Law having jurisdiction within the local limits of New Delhi only, where headquarter of CCSCSB is located.
e) If any provision or condition of this Contract is prohibited or rendered invalid or unenforceable, such prohibition, invalidity or unenforceability shall not affect the validity or enforceability of any other provisions and conditions of this Contract.
f) CCSCSB, reserves full rights to terminate the contract at any point of time without assigning any reasons with immediate effect.
g) In case of any dispute between the firm and the Board, the matter shall be put up to the President of the Board and his decision shall be final.
h) Indemnification:
The bidder shall indemnify, defend and hold CCSCSB and their officers, employees,_ successors and assigns harmless from and against any and all losses arising from personal injury or claims by third parties pursuant to this agreement, including but not limited to any equipment, software, information, methods of operation or other intellectual property (or the access, use or other rights thereto) provided by. them or its associated agencies or any act, default or omission of any of them in relation to this agreement.
i) Limitation of Liability:
Except in cases of criminal negligence or willful misconduct, the aggregate liability of the contractor to the Procuring Entity, whether under the contract, in tort or otherwise, shall not exceed the total Contract Price, provided that this limitation shall not apply to the cost of repairing or replacing defective equipment, or to any obligation of the contractor to indemnify the Procuring Entity concerning IPR infringement
j) Force Majeure:
In the event of being prevented from delivering the supplies and services on the delivery date due to acts of God, acts of war, blockades, embargoes, epidemics, revolutions, strikes, lockouts, floods, fires, major accidents resulting in damage of supplies or other similar events of the same nature or reasons beyond control of supplier such delays shall constitute excusable delays provided notices are given within 30 (thirty) days of the occurrence and cessation of such event along with supporting documents.
(Sujit Kumar Mishra)
Secretary, CCSCSB
Ph: 011-24646961
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