Online Registration of Players for Participation in CBSE Games

Online Registration of Players for Participation in CBSE Games 2023-24

CBSE/GAMES/2023

Date: 23.08.2023

All the Heads of Schools affiliated to CBSE

Under Independent Private Category of Schools

CBSE organizes sports events at Cluster / Zonal and National levels for its independent category of schools every year in various age-groups for girls and boys separately. The Board invites proposals from its affiliated schools to organize these events and also for ‘applying to participate’ through an online portal. The following may be noted in this regard:

1. List of Games, Age-Groups and Clusters/ Zones/ Regions: The list of games along with age-groups at Cluster/ Zonal and National level are given in Annexure – A & B.

2. Online Proposal by Schools for Organizing Games: Schools wishing to organize any of the games at Cluster/ Zonal or National Level, may apply online on CBSE website www.cbse.gov.in (click on the tile named ‘CBSE SPORTS SYSTEM’  on main website) or at www.cbseacademic.nic.in (click on tab ‘Sports’). The direct link for the same is https://cbseit.in/cbse/2023/sports

• No proposal shall be accepted offline/ manually.
• The link ‘Apply to Organize CBSE Games’ may be clicked for filling out the online form. Username and Password will be the same as used by the schools for LOC or registration of students for classes IX/X/XI/XII.
• The schools must ensure that they have all the facilities necessary to organize the sports events, preferably as per specifications of infrastructure, available on the website of SAI (Sports Authority of India) at the link: https://saijobs.sportsauthorit yo findiagov.in/arc hi ve1.asp?ls_id=962.
• The schools must upload a 3-5 minute video on Youtube showing the playground(s) of the game that the school wants to organize along with accommodation facilities and washrooms for ample number of participants. The URL link of the video uploaded on Youtube should be pasted into the online application form.

3. Online Registration of Players for Participation in CBSE Games: Schools intending to sponsor their students/ teams for participation in CBSE sports events should visit the CBSE website (as mentioned in point 2 above) and complete the following 3 steps:

• The schools may register their students online by filling the form available at above mentioned link by clicking ‘Registration/ Apply to Participate’.
• A UID will be created for every student. This registration is to be done only once and the same UID of the student will continue for all the coming years till the student is studying in CBSE school(s).

• After registering the student, click ‘Apply to Participate’, to sponsor the student in any  game(s). This step is mandatory to participate in CBSE games.
• If only registration is done and this step (Apply to Participate) is not completed,  the  student/ team  will  not be  allowed  to  participate  in CBSE games.

• After completing the above mentioned both the steps (‘Register Student’ and ‘Apply to Participate’), the participating schools should send an email to the organizing school(s) for confirmation of their participation at least one week prior to the event, so that the organizing school(s) may make arrangements accordingly.

Note: The schools not completing the above steps (a to c) before the last date, will not be able to participate in CBSE games.

4. How to Login: The schools may use the same Username and Password as used for LOC or registration of students of classes IX/ X/ XI/ XII every year.

5. Mapping of School: The schools are advised to check the mapping of their school in their cluster. After login, if boxes of Cluster and Zone (on top of the screen) appear blank, this means that the school is not mapped in any cluster/ zone and the organizing school will unable to see the entries of that school. In this case,  the school should immediately report the same at [email protected] and  [email protected]

6. Correct Data Entry: The schools are requested to enter the correct details  of participants i.e. name, date of birth, game, event etc., as  no corrections  will be allowed after last date.

7. Entry with ‘Late Fee’ after the Last Date: Late fee will be charged for registration and ‘applying to participate’ after the last date:

• Upto 7 days after the last date = Rs. 500/- per student
• 8 to 14 days after the last date = Rs. 1000/- per student

8. Age-Criteria: A player shall be under 11, 14, 17, & 19 years of age as of 31.12.2023. Accordingly, for session 2023-24 sports events, the age criteria will be as follows:

• Under 11 years: Born on or after 01.01.2013 o Under 14 years: Born on or after 01.01.2010 o Under 17 years: Born on or after 01.01.2007 o Under 19 years: Born on or after 01.01.2005 Similarly, age may be calculated for other age-groups.

9. Participation in CBSE National Level Sports Events: First & second positions in individual sports events, and winners & first runner-up in team games (at Cluster and Zonal level) will participate in CBSE Nationals  in each category and age-group. However, in case of Chess (02 top teams), Shooting (Top 02 teams & 05 top individuals) and Yogasana (Top 02 teams & 05 top individuals).

10. Sports Grant to Organizing Schools: The Board provides sports grant to schools for organizing sports events (Rs.2,00,000/- for Cluster/ Zonal level and Rs.3,00,000/- for National level). However, for Athletics and Swimming competitions, sports grant shall be Rs.4,00,000/- at Cluster/ Zonal level and Rs.5,00,000/- for National level. The sports grant will be transferred to the bank account of the organizing school after the successful conduct of the sports event and submission of the required proforma of expenditure details (proforma available on CBSE Sports website). Sports equipment such as shuttle-cock, tennis-ball, football, volleyball and basketball etc. will be arranged by the organizing schools. They may purchase/ hire equipment on their own and meet expenditures out of CBSE grant. No extra payment will be given by CBSE in this regard.

11. Videography: To bring transparency and promote fairness in games, videography is compulsory for all sports events at the Cluster, Zonal and National levels. The record of videography shall be maintained by the organizing schools for a period  of 3 months after the sports events are over. The organizing schools shall meet the expenditure on videography out of CBSE grant. No extra payment will be given by CBSE in this regard.

12. Accommodation and Meals: The organizing school shall make arrangements for accommodation and all meals for participating teams/ individuals. Each participant shall pay Rs.500/- per day for all meals and accommodation (including bedding) to the organizing school.

13. Annual Sports Fee: All independent private schools are required to remit Rs.10,000/- as Annual Sports Fee at the time of depositing the registration fee online with LOC (List of Candidates). The Sports Fee would be automatically added to the online fee at the time of registration of class IX/X/XI/XII students. So, the schools are not required to send Sports Fee separately to CBSE.

 

14. Rules:  All  stakeholders  are  requested  to  read  ‘CBSE  Games  (Guidelines)’  and ‘Rules of Sports and Games’ available at CBSE website (as mentioned in point 2).

Online Proposal by Schools for Organizing CBSE Games at Cluster/ Zonal/ National level	23.08.2023 to 31.08.2023
Online ‘Registration of Students’ and ‘Apply to Participate’ for various sports events at Cluster/ Zonal/ National level (byparticipating schools)	01.09.2023 to 20.09.2023
Display of Sports Calendar (Listofsports venues)	25.09.2023
Conduct of Sports Events (tentative) Note: The schools applying to organize CBSE games should plan accordingly	Cluster / Zonal Level: Between 01.10.2023 – 25.10.2023 National Level: Between 01.11.2023 – 10.11.2023
Online Result Uploading by the Host Schools on CBSE web-portal under link ‘Upload Results’	Within 24 hours of the conduct of event (preferably immediately)

All Independent category private schools affiliated with the Board are requested to take note of the above and participate accordingly in sports competitions.

For  further  queries,  schools  may  contact  Dr.  Manjit  Singh,  Deputy  Secretary (Sports) CBSE, Delhi at [email protected] or [email protected]

With Best Wishes!

1. DS to Chairperson, CBSE

2. Secretary/ Controller of Examinations/ All Directors, CBSE

3. All Regional Directors/ Regional Officers of CBSE with the request to send this circular to all the Heads of the affiliated schools of the Board in their respective regions

4. All  Joint  Secretary/  Deputy Secretary/  Under  Secretary/  Assistant  Secretary, CBSE

5. All Head(s)/ In-Charge(s), Centre of Excellence, CBSE

6. In charge IT Unit with the request to put this Circular on the CBSE Academic Website

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